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BEACON Express Help

Getting Started

First-time users must register before they can use BEACON Express.
Your username for BEACON Express is the same as your JPL Username and is authenticated by the
JPL Directory and Authentication service. For more information please see:
http://eis.jpl.nasa.gov/dir/jpldir/

  1. From the BEACON Express logon screen, click on “First Time Users.”
  2. Read the information and click on Return to Logon Page link.
  3. Log on using your JPL username and password.
  4. Fill in the requested information and click “Submit Information” when done.
  5. Next you will be prompted to add an account number for your profile. Enter your project and task number in the window provided.Click on “Add Account.”
  6. Repeat the above step for each account number that you may want to use for requesting materials.
  7. When complete, click on BEACON Express Main Menu to proceed.

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Making requests

Articles/Papers

Use to request copies of referenced journal articles, book chapters, or meeting papers.

  1. Click on the Article/Paper link under New Request on the Main Menu
  2. Enter as much information about the item as possible. Required fields are marked with asterisks.
    Use the notes field for additional information if needed.
  3. Click on Submit Request.

Borrow a Book

Use to borrow material from the JPL Library or from another library via interlibrary loan.

  1. Click on the Book Loan link under New Request on the Main Menu
  2. Enter as much information about the item as possible.
    Required fields are marked with asterisks.Use the notes field for additional information if needed.
  3. Click on Submit Request

Purchase

Use to request desk copies of books, documents, reports, standards, dissertations, or other items

  1. Click on the Purchase link under New Request on the Main Menu
  2. Enter as much information about the item as possible.
    Required fields are marked with asterisks.
    Use the notes field for additional information if needed.
  3. Click on Submit Request

Other Requests

Use to submit any request that doesn’t fit the above categories OR use to cut and paste a
single citation or up to three citations.

  1. Click on the Other link under New Request on the Main Menu
  2. Enter as much information about the item as possible.
    Required fields are marked with asterisks.
    Use the notes field for additional information if needed.
  3. Click on Submit Request
  4. NOTE Special character (such as: &, *, %) will cause the request to show up blank. Please remove the characters BEFORE submitting.

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Where are my requests?

Once your request has been submitted, you can track its progress by using the following functions:

  • Outstanding Requests:
    To view, edit, or cancel requests that are still in process.
  • Electronically Received Articles:
    To view or download a pdf of an electronically delivered article or paper.
  • Cancelled Requests:
    To view or resubmit any request that has been cancelled (either by Library staff or by you).
  • Checked Out Items:
    See what ILL items are currently checked out to you.
  • History Requests:
    Use to see all your completed and fulfilled requests.

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Editing a request

  1. Click on the Outstanding Requests link under View on the Main Menu
  2. Select the request you wish to edit by clicking its transaction number.
  3. It can be edited as long as the status of the request has not passed the status of “Request Sent.”
  4. Click on Edit Request and enter additional information.
  5. Click on Submit Request.

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Cancelling a request

  1. Click on the Outstanding Requests link under View on the Main Menu
  2. Select the request you wish to cancel.
  3. Click on Cancel Request.

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Viewing checked out items

Please note that this is only for items borrowed through Interlibrary Loan.
For books checked out from the JPL Library, please call the Library Circulation Desk
at (818) 354-3840 or go to the JPL Library Catalog and select “My Account”.

  1. Click on the Checked Out Items link under View on the Main Menu to view all interlibrary loans checked out to you.
  2. Select the transaction number and check the due date.

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Renewing an item

To renew books please call the Library Circulation Desk at (818) 354-3840.

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Changing your user information

You can change any personal information except linked accounts and passwords by choosing Change
User Information
under Tools on your Main Menu.

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Changing a password

Please see http://eis.jpl.nasa.gov/dir/jpldir/ for information about your JPL
username and password.

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Changing your account information

Click on Change Accounts under Tools on the Main Menu. You will then get a list of the account numbers
that are linked to your BEACON Express record. Note that you must have at least one Account set up to make requests
in BEACON Express.

To add an account, fill in the fields on the Change Accounts page and click on Add Account.

To make changes to an existing account entry, you need to click on its Remove link, and re-add it with the updated information.

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How to sign up for electronic delivery

  1. Click on Change User Information under Tools on the Main Menu.
  2. Answer “Yes” to the question for “Preferred Electronic Delivery if Available (PDF file via web)”.

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How to view or print electonically delivered articles

  1. Click on Electronically Received Articles. This will display all the requests that are available to you via electronic delivery.
  2. Select the request you wish to view/print by clicking on its transaction number.
  3. Read or print the article.

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Who do I contact for further assistance?

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news-and-eventsnews-and-events

New Journals for the JPL Community

January 11th, 2016

Following is a short list of new journals relevant to JPL work. Some of them are new journals from publishers, and some of them are existing journals that we just add to our subscriptions this year.

New journals from publishers:

  • Science Robotics: The publisher for Science Magazine, AAAS, is adding a new peer-reviewed journal on advances in complex engineered systems for exploration and intervention in environments as diverse as the body, the factory, land, air, sea, and space. It is scheduled to begin in Mid 2016. Check out the AAAS announcement for more details and call for papers.
  • The Open Journal for Astrophysics: leveraging on the arXiv community and repository, the “organizers” for this journal consider it a peer-review platform instead of the traditional journal. Read the blog post to find out how it works.
  • The ReScience Journal: a brand new journal for computational science with a unique focus and publishing model. This journal lives on GitHub where each new implementation of a computational study is made available together with comments, explanations and tests. Each submission takes the form of a pull request that is publicly reviewed and tested in order to guarantee that any researcher can re-use it. If you ever replicated computational results from the literature in your research, ReScience is the perfect place to publish your new implementation.
  • Nature Reviews Materials: this new journal aims to cover the making, measuring, modelling and manufacturing of materials – thus, looking at materials science throughout the pipeline of laboratory discovery to functional device. Its goal is to provide timely and authoritative reviews and perspectives for material scientists, chemists, physicists and engineers.
  • Nature Energy: First issue begins in January 2016, Nature Energy focuses on all aspects related to energy and the modern society, from generation, storage, distribution and management, to the needs and demands of the different actors and impact to society and policies. Take a look at the sample issue.

Additions to JPL Library collection:

All journals are accessible from within the JPL Network. Articles can be downloaded and transferred to mobile devices for offline reading. In order to comply with the license agreements with publishers,  if you would like to recommend articles to your colleagues, please ask them to download the articles themselves. You can forward the URL, but please do not to email or redistribute your copy.

For more information about ejournals, please contact the Library Reference Desk at library@jpl.nasa.gov or call ext 4-4200.  Comments and discussions about the relevance and usefulness of any of the above journals are welcome, please leave the comments below.

New Interface for eDIMS

January 4th, 2016

The Records Management Group announces a brand new Web interface for eDIMS (Electronic Document Information Management System), available at http://edims.jpl.nasa.gov. eDIMS allows you to search its centralized registry of JPL’s internal documents and publications from the 1950s to the present.

The new interface provides both a simple and advanced search capability, access to record details and, for authenticated and authorized users, access to associated files. In addition, project repository custodians needing “D” numbers or other record identifiers can request number assignments by submitting a request through the interface.

For more information, contact the Records Management Group at edims@jpl.nasa.gov.

 

Earth: Recent Ebooks About Our Own Planet

December 15th, 2015

Here is a short list of ebooks about the various aspects related to our Earth, from the JPL Library’s ebook collection:

All ebooks can be accessed and downloaded from within the JPL network. They can then be transferred to mobile devices for later reading. Our license with the publishers specifies that ebooks are for individual use, and they cannot be re-distributed to others. If you would like to recommend certain books to your colleagues, please ask them to access their own copy.

Library staff can provide customized lists by topics. For more questions, contact the Library Reference Desk at Library@jpl.nasa.gov, or call ext 4-4200.

Open: Innovations, Source, and Access

December 7th, 2015

“Open Movement” is an umbrella term that describes a number of overlapping and interrelated movements that, collectively, support the idea of a free and open society in the  education, government, computing/code, research, technology, medicine and other key areas. Here are some ebooks on the various aspects of the open movement from JPL Library ebook collection.

All ebooks can be accessed and downloaded from within the JPL network. They can then be transferred to mobile devices for later reading. Our license with the publishers specifies that ebooks are for individual use, and they cannot be re-distributed to others. If you would like to recommend certain books to your colleagues, please ask them to access their own copy.

Library staff can provide customized lists by topics. For more questions, contact the Library Reference Desk at Library@jpl.nasa.gov, or call ext 4-4200.

Dec 4, 2:00-4:00, #iLookLikeEngineer, ACW

November 23rd, 2015

#iLookLikeAnEngineer founder Isis Anachalee will lead a discussion on diversity in science, technology, engineering and math fields Friday, Dec. 4 from 2 to 4 p.m. at the Hub (111-104).

Anachalee founded the global #iLookLikeAnEngineer movement. She is a passionate autodidact and platform engineer at OneLogin, an enterprise identity management company. The 22-year-old also serves on the advisory board for the non-profit Women Who Code, which is dedicated to inspiring women to excel in technology careers.

This event is presented by the Advisory Council for Women and is open to all JPL employees. Refreshments will be served.

Mac O/S Upgrade Workshops

November 23rd, 2015

The OCIO/LMIT has set up various dates and times to provide assistance to upgrade Mac O/S in November and December. This is by appointment, please contact 4-HELP (ext 4-4357) for more information.

Tuesdays, 8:30-10:30, Mobile Devices Distribution Workshop

November 23rd, 2015

On Tuesday mornings, between 8:30-10:30 am, LMIT/OCIO staff is at the Hub to distribute mobile devices purchased by JPL staff. They are also here to help with set up. This is by appointment, and LMIT staff initiates and schedules the appointments. For more information, please contact 4-HELP (ext. 4-4357).

Oct 12-Oct 25, Minor Remodeling Taking Place at Hub

October 8th, 2015

After five years of operation, some of the furniture at the Hub is showing wear and tear and need to be replaced. At the same time, Hub staff have also learned how people prefer to use our space.  With support from Division 27 Management, we are excited to get new furniture and we will reconfigure some of the set up on the south side of the Hub, the area near the vending machines and 3D printers.  From October 12 through October 25, the south side will be unavailable from time to time, and there may be working noise in close-by area.

The north side of the Hub remains open during this time. The 3D printers will be moved to the table in front of the Library Circulation/Reference Desk. Both Library Circulation/Reference Desk and OCIO Help Desk are open and continue to offer support to all.

Pardon our dust!